Parish Clerk: Donna Tristram
Victory Hall, Villa Road
Stanway, Colchester, Essex

Agendas & Minutes

The quickest and easiest way to find our agendas and minutes is to view our Council Meetings Calendar where you will find all papers associated with each meeting linked to the calendar entry.

All of our documents are stored in our document management system (DMS) where you can also view our agendas and minutes. You can set the filter to select documents of interest.

Annual General Meeting

These are the minutes of the latest Annual General Meeting of the Full Council, where the formalities are required by law to enable the Council deal with its business in the coming civic year.

AGMs are usually held in May each year. However, with the current restrictions on assemblies, the next AGM may be postponed or held remotely (but with public access). please watch this website for further information. More details of the legislation are further down the page.

  • Minutes AGM 2021, 05 27 Supporting Lists (PDF, 1.4 Mb)

    Supporting Lists for Minutes for the AGM May 27th 2021.

    Committee Lists, Councillor Representatives for Outside Organisations/Bodies and Committee Structure

The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020
These regulations enable all local authority meetings to be held remotely, including allowing remote access by members of the public, and they remove the requirement for the annual meeting this year.

The regulations are drafted very broadly, applying to different types of local authorities, and to different categories of meetings including annual meetings, cabinet and committee meetings.

Local authorities can decide not to hold the legally prescribed annual meeting. Where meetings are held, local authorities have the flexibility to hold them at any time of day and on any day, to alter how frequently they are held and to move or cancel them without further notice. Where a local authority does not hold an annual meeting, current appointments will continue until the next annual meeting of the authority or when the local authority determines.

Meetings may be held remotely including via telephone conferencing, video conferencing, live webchat and live streaming. Remote attendance by members counts for other purposes such as the six month rule on attendance, and for allowances. Members of the public and press may also access meetings remotely rather than in person.

The regulations are not prescriptive about how local authorities may facilitate remote meetings or related matters such as voting and access to documents by members and the public. Different solutions will be appropriate in different localities and local authorities may make appropriate standing orders.

The regulations also enable Police and Crime Panels in England and Wales to take place remotely, allowing Police and Crime Panels to continue undertaking their statutory duties.

The regulations came into force on 4 April 2020 and apply to meetings taking place before 7 May 2021. We are able to legislate to bring forward this date if medical and scientific advice leads to the relaxation of social distancing rules.