Notice of Public Rights and Publication of Unaudited Annual Governance and Accountability Return

The next Public Rights of Inspection period (for the FY to March 31st 2021 Accounts) will take place from Monday 28th June 2021. The document below contains the formal announcement of the mandatory period to allow public inspection of the Parish Council's draft accounts, information about the public right to inspect the accounts, along with the Annual Governance and Accounting statements approved at the AGM of the Council in May.

The document also contains the Internal Auditor's part of the AGAR Report and a more detailed report which was also presented to the Council in May. Finally, there are a range of financial reports which provide the underlying data to the official Accounting Statements.

It is now the turn of the External Auditor to conduct a review of the draft accounts and produce a report in the early autumn.

  • Public Notice of Rights to Inspect the Annual Accounts (PDF, 4.7 Mb)

    A public notice announcing the right to inspect the Parish Council's accounts for 2020/21, an explanation of those rights, the report of the Internal Auditor and a whole list of documents providing the underlying data for the Annual Governance and Accounting Statements

Financial Information

Year-to-date Accounts

Estimates of Income and Expenditure

Stanway Parish Council receives nearly all its income from the Precept (Council Tax) and this is collected on behalf of SPC by Colchester Borough Council (as it does for the County Council and the Police).

Every year, starting in November, the Council prepares its budget for the following financial year. The difference between budget income (cemetery fees, other income, grants etc) and budget expenditure (salaries, maintenance, capital expenditure, administrative costs, provision of reserves, etc), less any use of current reserves, is the amount of funds that the Parish Council will request CBC to collect via the Council Tax demands issued in April each year. This is known as the Precept.

Budget and Three Year Business Plan

  • 2021 Budget (PDF, 324 Kb)

    The 2021- 2022 Budget approved unanimously at the Full Council meeting of January 28th 2021, with no change in the Precept (Council Tax) requirement.

  • 2020/21 Budget Presentation (PDF, 207 Kb)

    Budget presentation to the Full Council on January 30th 2020 which was unanimously approved by those present.

  • Budget and Precept, 2020/21 (PDF, 1.3 Mb)

    The approved Budget and Precept Demand for FY 2020/21, with a further two-year forecast and analysis of reserves.

  • 2019 Budget (PDF, 219 Kb)

    This is the Budget for the 2019/2020 Financial Year

Notice of Conclusion of Audit, including the completed Annual Governance and Accountability Return

Internal Auditor- interim reports to the Parish Council

  • Internal Audit Report August 2021 (PDF, 89 Kb)

    This document contains the interim reports provided to the Council by its independent internal auditor during the financial year. The reports are scrutinised by the Internal Audit Committee and recommendations within them are considered for implementation. These are then reported to the Full Council. at the next available meeting.

    You will find the full year Internal Audit report as part of the finalised draft accounts at the end of the financial year - March 31st. The full package of reports is then reported to the Annual General Meeting of the Council for review and approval. As the process goes forward, this master document converts to a 'Conclusion of Audit' document.

Internal Control

The Council reviews its internal controls annually, in particular the effectiveness of its Internal Audit processes. The reports are provided below.

  • Internal Audit Review 2018-2019 (PDF, 179 Kb)

    A desk-based review of the effectiveness of Stanway Parish Council's internal audit, providing a written report to its Audit Committee using the review process set out in Governance & Accountability for Smaller Authorities 2019 (the Practitioner's Guide)

  • Internal Audit Review 2019-2020 (PDF, 223 Kb)

    A desk-based review of the effectiveness of Stanway Parish Council's internal audit, providing a written report to its Audit Committee using the review process set out in Governance & Accountability for Smaller Authorities 2019 (the Practitioner's Guide)

Financial Regulations

Reserves Policy

  • SPC Reserves Policy (PDF, 195 Kb)

    The policy which describes the process behind the allocation of reserves for the coming year.

Detailed Expenditure Information

Asset and Property List

  • SPC Asset Register September 2021 (PDF, 64 Kb)

    A draft list of all the Council's assets and their residual value, as at September 1st 2021 - subject to formal approval.

    The register gives a residual value of £1 to buildings and land (although they are insured at their replacement value where appropriate) and does not include individual items with a value under £500

  • SPC Land Assets (PDF, 102 Kb)

    A list of land owned by the Parish Council, as at March 31st 2021