Parish Clerk: Donna Tristram
Victory Hall, Villa Road
Stanway, Colchester, Essex
CO3 0RH

Notice of Public Rights and Publication of Unaudited Annual Governance and Accountability Return

Local Audit and Accountability Act 2014 Sections 26 and 27, The Accounts and Audit Regulations 2015 (SI 2015/234

Each year, the smaller authority's Annual Governance and Accountability Return ('AGAR') needs to be reviewed by an external auditor appointed by Smaller Authorities' Audit Appointments Ltd. The unaudited AGAR has been published with this notice. As it has yet to be reviewed by the appointed auditor, it is subject to change as a result of that review.

Any person interested has the right to inspect and make copies of the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2022, these documents will be available on reasonable notice by application to clerk@stanwaypc.org.uk commencing on Friday 1 July and ending on Thursday 11 August 2022.

Local government electors and their representatives also have:

  • the opportunity to question the appointed auditor about the accounting records; and
  • the right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.

The appointed auditor can be contacted at the address in the following paragraph for this purpose between the above dates only.

4. The smaller authority's AGAR is subject to review by the appointed auditor under the provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit Regulations 2015 and the NAO's Code of Audit Practice 2015. The appointed auditor is:

PKF Littlejohn LLP (Ref: SBA Team)
15 Westferry Circus
Canary Wharf
London E14 4HD
(sba@pkf-l.com)

Financial Information

Year-to-date Accounts

Estimates of Income and Expenditure

Stanway Parish Council receives nearly all its income from the Precept (Council Tax) and this is collected on behalf of SPC by Colchester Borough Council (as it does for the County Council and the Police).

Every year, starting in November, the Council prepares its budget for the following financial year. The difference between budget income (cemetery fees, other income, grants etc) and budget expenditure (salaries, maintenance, capital expenditure, administrative costs, provision of reserves, etc), less any use of current reserves, is the amount of funds that the Council will request CBC to collect via the Council Tax demands issued in April each year. This is known as the Precept.

Budget and Five Year Business Plan

Notice of Conclusion of Audit, including the completed Annual Governance and Accountability Return

Internal Auditor - interim reports to the Parish Council

  • Internal Audit Report August 2021 (PDF, 89 Kb)

    This document contains the interim reports provided to the Council by its independent internal auditor during the financial year. The reports are scrutinised by the Internal Audit Committee and recommendations within them are considered for implementation. These are then reported to the Full Council at the next available meeting.

    You will find the full year Internal Audit report as part of the finalised draft accounts at the end of the financial year - 31 March. The full package of reports is then reported to the Annual General Meeting of the Council for review and approval. As the process goes forward, this master document converts to a 'Conclusion of Audit' document.

Internal Control

The Council reviews its internal controls annually, in particular the effectiveness of its Internal Audit processes. The reports are provided below.

  • Internal Audit Review 2018-2019 (PDF, 179 Kb)

    A desk-based review of the effectiveness of Stanway Parish Council's internal audit, providing a written report to its Audit Committee using the review process set out in Governance & Accountability for Smaller Authorities 2019 (the Practitioner's Guide).

  • Internal Audit Review 2019-2020 (PDF, 223 Kb)

    A desk-based review of the effectiveness of Stanway Parish Council's internal audit, providing a written report to its Audit Committee using the review process set out in Governance & Accountability for Smaller Authorities 2019 (the Practitioner's Guide).

Financial Regulations

Reserves Policy

  • SPC Reserves Policy (PDF, 195 Kb)

    The policy which describes the process behind the allocation of reserves for the coming year.

Detailed Expenditure Information

Asset and Property List

  • SPC Asset Register September 2021 (PDF, 64 Kb)

    A draft list of all the Council's assets and their residual value, as at September 1st 2021 - subject to formal approval.

    The register gives a residual value of £1 to buildings and land (although they are insured at their replacement value where appropriate) and does not include individual items with a value under £500.

  • SPC Land Assets (PDF, 102 Kb)

    A list of land owned by the Council, as at March 31st 2021.