Stanway Parish Council

Serving the people of Stanway

Parish Clerk: Mr David Lines
Victory Hall, Villa Road
Stanway, Colchester, Essex

Who we are & what we do

Stanway Parish Council has a membership of fifteen Councillors. The Council also employs a number of paid staff:

  • Parish Clerk & Responsible Financial Officer (RFO)
  • Deputy Parish Clerk & Deputy RFO
  • Clerk's Assistant
  • Maintenance Worker

All work on a part-time basis.

Elected and co-opted Councillors do not receive any financial remuneration.

  • SPC Contact List (PDF, 148 Kb)

    How to contact the Council, its members and staff, as well as contact information for our Borough and County Councillors

How to complain about the Council or its staff

  • Complaints Procedure 2020 (PDF, 268 Kb)

    Full details about how to complain about Council services and its staff. Please note that complaints against individual councillors follows an entirely different procedure.

    This document is a draft policy, subject to confirmation by the Full Council or one of its delegated committees

How the Council is organised

  • Committee Structure 2020 (PDF, 88 Kb)

    This document shows how the Council is organised into Committees and illustrates what their respective responsibilities are. Full details of their terms of reference can be found via the link "Our Committees and Staff".

    For our latest lists of projects, go down the page to see "What we do"

Full Council Meetings generally take place on the last Thursday of each month (except August and December) and are almost always held in the Victory Hall (at the rear of Village Hall) at 7.00 p.m. Most meetings are approximately 1.5 to 2 hours duration.

For the time being, most, if not all council meetings are being held via telecommunication applications such as Zoom. As such, some of the procedures below are suspended until further notice. This follows the Local Authorities (Coronavirus) (Flexibility of Local Authority Meetings) (England) Regulations 2020 approved by Parliament and is otherwise supported by the Council's own emergency protocols agreed at its Extraordinary Meeting of March 18th 2020. However, these meetings mostly remain open to the public and press, and this can be arranged by application to the Clerk.

There are occasions when extraordinary meetings are held to transact urgent or confidential Council business - please monitor the website or our noticeboards for the notices and agendas, noting that you may not be able to attend some or all if there are confidential items under discussion. This is in accordance with Section 100A(4) of the Local Government Act 1972 and the Local Government (Access to Information) (Variation) Order 2006 which allows a motion to exclude the Public, including the Press, from the meeting so that any items containing exempt and confidential information (for example, confidential, specialist, financial or legal advice) in the remainder of the agenda can be discussed and decided. Exempt information is defined in Section 100I and Schedule 12A of the Local Government Act 1972.

Notification of regular meetings of the Council, its Committees and Sub-Committees (which include the agenda for the meeting) can always be found on the Parish notice boards at least three business days prior to a meeting and on this web site.

Members of the public are welcome to attend all Council meetings. Each meeting has a "Public Forum" for residents to raise any matters with the Council, whether or not it relates to items on the agenda. Please also note that actions arising from such matters cannot be dealt with there and then, but every effort will be made to provide some sort of response.

  • Standing Orders 2019 (PDF, 389 Kb)

    These are the Standing Orders by which the Parish Council runs its business.

  • Videoconferencing Meeting Protocols (PDF, 138 Kb)

    A set of protocols to supplement the Council's Standing Orders when virtual meetings are held.

  • List of all regular Council Meetings in 2020 (PDF, 334 Kb)

    This is the schedule of regular meetings to be held throughout 2020. A few days before each one, an agenda will be published confirming the time, date and location of the meeting. It is always worth checking that nothing has changed in the meantime. If nothing else, our calendar of meetings will be the most up-to-date.

    Other meetings may occur - once again, please watch this website or check our noticeboards for information.


Contacting the Council

The Clerk may be contacted by email, post or by telephone. There is a voicemail service and every effort will be made to return calls in a timely manner if they are not answered immediately.

Similarly, whilst standard practice in the public sector is to respond to correspondence within 10 working days, we shall make every effort to reply in much quicker fashion. However, given the limited resources at the Parish Council's disposal, please understand that this may not always be possible.

The correspondence address for the Parish Council is not particularly suitable as a public office at the moment - as such, any meetings with the Clerk are to be arranged by appointment, particularly if it involves booking a room to hold that appointment in.

What we do in Stanway

The Parish Council is responsible for several of the amenities of the village, the more significant of which are:

  • Village Hall Playing Fields, Villa Road
  • Silverwitch Green Play Area, Chapel Road
  • Lucy Lane South Play Area, Lucy Lane South
  • Youth / Drought Garden, Villa Road
  • Swan Green, London Road,
  • Comb Meadow Burial Ground, Church Lane

Please note that the day-to-day management of the Village, Victory and Tollgate Halls in Villa Road is undertaken by Stanway Village Hall Management Committee (SVHMC), which has its own website here.

Current and future projects

Community Assets Committee

Community Services Committee