Who we are & what we do
Stanway Parish Council has a membership of fifteen Councillors. The Council also employs a number of paid staff:
- Parish Clerk
- Deputy Parish Clerk & Deputy RFO
- Responsible Financial Officer (RFO)
- Clerk's Assistant
- Maintenance Worker
All work on a part-time basis.
Elected and co-opted Councillors do not receive any financial remuneration.
Councillor and Staff Contact Details (PDF, 209 Kb)
How to contact the Council, its members and staff, as well as contact information for our Borough and County Councillors
How to complain about the Council or its staff
Complaints Procedure 2020 (PDF, 268 Kb)
Full details about how to complain about Council services and its staff. Please note that complaints against individual councillors follows an entirely different procedure.
This document is a draft policy, subject to confirmation by the Full Council or one of its delegated committees
How the Council is organised
Committee Structure & Memberships as at Oct 2021 (PDF, 163 Kb)
This document shows how the Council is organised into Committees and illustrates what their respective responsibilities are. Full details of their terms of reference can be found via the link "Our Committees and Staff".
For our latest lists of projects, go down the page to see "What we do"
Full Council Meetings generally take place on the last Thursday of each month (except August and December) and are almost always held in the Victory Hall (at the rear of Village Hall) at 7.00 p.m. Most meetings are approximately 1.5 to 2 hours duration.
There are occasions when extraordinary meetings are held to transact urgent or confidential Council business - please monitor the website or our noticeboards for the notices and agendas, noting that you may not be able to attend some or all if there are confidential items under discussion. This is in accordance with Section 100A(4) of the Local Government Act 1972 and the Local Government (Access to Information) (Variation) Order 2006 which allows a motion to exclude the Public, including the Press, from the meeting so that any items containing exempt and confidential information (for example, confidential, specialist, financial or legal advice) in the remainder of the agenda can be discussed and decided. Exempt information is defined in Section 100I and Schedule 12A of the Local Government Act 1972.
Notification of regular meetings of the Council, its Committees and Sub-Committees (which include the agenda for the meeting) can, in normal times, be found on the Parish notice boards at least three business days prior to a meeting and always on this web site.
Members of the public are welcome to attend all Council meetings. Each meeting has a "Public Forum" for residents to raise any matters with the Council, whether or not it relates to items on the agenda. Please also note that actions arising from such matters cannot be dealt with there and then, but every effort will be made to provide some sort of response.
Standing Orders 2020 (PDF, 367 Kb)
These are the Standing Orders by which the Parish Council runs its business.
Videoconferencing Meeting Protocols (PDF, 138 Kb)
A set of protocols to supplement the Council's Standing Orders when virtual meetings are held.
SPC Meetings 2021 (PDF, 309 Kb)
A list of all regular meetings of the Parish Council during 2021. Other, intermittent meetings take place. Please watch the calendar on this website or our noticeboards for information about these.
Contacting the Council
The Clerk may be contacted by email, post or by telephone. There is a voicemail service and every effort will be made to return calls in a timely manner if they are not answered immediately.
Similarly, whilst standard practice in the public sector is to respond to correspondence within 10 working days, we shall make every effort to reply in much quicker fashion. However, given the limited resources at the Parish Council's disposal, please understand that this may not always be possible.
The correspondence address for the Parish Council is not particularly suitable as a public office at the moment - as such, any meetings with the Clerk are to be arranged by appointment, particularly if it involves booking a room to hold that appointment in.
What we do in Stanway
The Parish Council is responsible for several of the amenities of the village, the more significant of which are:
- Village Hall Playing Fields, Villa Road
- Silverwitch Green Play Area, Chapel Road
- Lucy Lane South Play Area, Lucy Lane South
- Youth / Drought Garden, Villa Road
- Swan Green, London Road,
- Comb Meadow Burial Ground, Church Lane
Please note that the day-to-day management of the Village, Victory and Tollgate Halls in Villa Road is undertaken by Stanway Village Hall Management Committee (SVHMC), which has its own website here.
The first point of contact concerning roads and supporting infrastructure is Essex Highways, whose website is https://www.essexhighways.org/ or https://www.essex.gov.uk/roads-streets-and-transport
Essex Highways Highlights Magazine - Summer 2021 (PDF, 2.2 Mb)
Useful updates and information on how to contact Essex Highways
Current and future projects
Community Assets Committee
Deputy Clerk's Report CA 21 10 20 (PDF, 229 Kb)
Deputy Clerk's Report with Finance
Community Services Committee
CS Deputy Clerk's Report 21 10 12 (PDF, 189 Kb)
Dept. Clerk's Report with Finances October 21